Tips for Selecting an Event Organiser to Work With
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Published by TOP4 Team
Whether you are planning a personal party like a birthday party or a wedding, or you are planning a corporate affair like a product launch, you want your event to be successful and memorable for all the attendees.
If you have been given the task for organising an event, you have a tall order ahead of you. And if you have some prior experience in organising any type of event, you may be well aware of the difficulties, hassles and stress involved. One sure way to beat these obstacles is to find a reliable event organiser who can keep you in-line with all the tasks that you need to tick off your to-do list.
But with so many professional individuals and companies offering event organisation services, how do you choose which one to work with? Listed here are some important considerations to make.
Degree of control
Before beginning your search for an event planner and organiser, you must decide for yourself the degree of control you are willing to give to your chosen planner.
Giving a high degree of control over to the planner allows you to focus on other important matters, whether at home or at work. Here, it is crucial that you trust the judgment and experience of your planner in making the event successful.
However, for intimate events, you would want to maintain a higher degree of control where the planner executes your overall plan. Either way, good communication is essential to prevent mishaps and misunderstandings.
Searching for the right partner
Start your search by soliciting recommendations from your colleagues, friends and relatives. Alternatively, you can go online and search for event planners. What you'd want is to create a shortlist of potential event organisers to work with. In order to narrow down your shortlist, take a look at each planner's past works and achievements, reviews, capabilities and experience.
Once you have narrowed down your list, schedule an interview with each of the planners in it. Make sure that you draw up a list of questions to ask each of them.
During your interview with each potential planner, take note of a few things including their accessibility and availability, communication skills and how extensive their networks are. Although price is a crucial factor to consider, it should never be the sole deciding factor.
Do not dismiss your gut feel about each potential planner. When everything is said and done, you would want to work with someone who will make you feel at ease in the face of all the tasks that need to be done.